Procurement and Payment Services has the following reminders when submitting requisitions in Ignite.
Shipping Fees, when fixed, known and included in a quote or contract, should be entered as a separate line item on the requisition. When shipping fees are estimates only and the actual cost may vary, it is advised to not enter the estimated shipping costs on the requisition. The actual and final shipping fees will always be included on the invoice, and can be accounted for by Payment Services when the invoice is processed. Following this guidance allows for greater ease of requisition entry, and in less re-work/PO close activity.
The Requested Delivery Date field on a non-catalog requisition is not a required field, but provides an opportunity to signal the urgency of a requisition. This is then communicated to the supplier once processed. The default date is the requisition creation date, however modifying the date correctly sets expectations with both Procurement and the supplier and helps prioritize Procurement workload. The Requested Delivery Date is often discussed with the supplier in advance, and may be noted on a quote provided.
For any questions, please email Procurement_Services@baylor.edu.