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Baylor University
Procurement & Payment Services
  • About
    • Our Approach
    • Contact Us
  • Purchasing
    • Buying Goods or Services
    • Buy & Pay Guide
    • Preferred and Contracted Suppliers
    • ITS Purchasing Guidelines
    • Catering
    • Floral Request Guidelines
      • Floral Request Form
  • Payments
    • Paying for Goods or Services
    • Card Programs
      • Purchasing Card
      • Travel Card
      • Fuel Cards
      • Termination, Transfer, and Account Closure
      • Card Increase Form
      • FAQs
  • Travel
    • Booking Travel
      • Know Before You Go
      • Travel Management Companies
      • Travel Card
    • Preferred Suppliers
      • Charter Bus
      • Hotels
      • Rental Car
    • Expenses
    • Travel and Business Expense Policy
    • Business Mileage Reimbursement
    • Travel FAQs
  • Contracts
    • The Contracting Process
  • Suppliers
    • Invoice Requirements
    • Prospective Suppliers
    • Supplier Diversity and Inclusion
  • Policies
  • Resources
    • Forms
    • Ignite Training
    • Tax Manual
Baylor BU Procurement & Payment Services Travel Booking Travel Know Before You Go
  • Booking Travel
    • Know Before You Go
    • Travel Management Companies
    • Travel Card
  • Preferred Suppliers
  • Expenses
  • Travel and Business Expense Policy
  • Business Mileage Reimbursement
  • Travel FAQs

Know Before You Go

Travel Booking Considerations 

Employees are strongly encouraged to:

  • Use University contracted suppliers, booking, and expense management tools when available.

  • Use a University issued Travel Card for individual travel arrangements and during university business travel. See Travel Card for specific guidance regarding the proper use of the Travel Card. 

Travelers are responsible for understanding and adhering to specific restrictions imposed by the source funding the travel, and for complying with external reporting obligations. Speak to your URA for travel guidance related to sponsored programs.

Departmental policies or externally funded projects can be more restrictive than the University policy; however, they cannot be less restrictive under any circumstance.

Safety, Security, and Insurance

Anyone driving on behalf of the University must be authorized before any driving occurs. Authorized drivers and rental vehicles are fully insured through the University’s insurance portfolio and negotiated contracts with rental car suppliers. For more information, contact Risk and Compliance Services.

The University requires travelers to complete an Incident Report Form in the event of an emergency during domestic travel. Travelers are also required to report accidents, thefts, and other incidents that occur while traveling on university business to the proper authorities.

Authorized travelers participating in international travel are required to follow the Global Safety and Security Policy and register travel with the University’s security provider. International incidents should be reported via the university’s 24/7 Global Hotline. For more information, contact the Center for Global Engagement.

Purchasing and Payment Services

One Bear Place #97084
Waco, TX 76798

(254) 710-1561
Procurement_Services@baylor.edu
Purchasing Card
Travel Card
Travel
Contracts
Suppliers
Baylor BU Procurement & Payment Services Travel Booking Travel Know Before You Go
  • About
    Back
    • Our Approach
    • Contact Us
  • Purchasing
    Back
    • Buying Goods or Services
    • Buy & Pay Guide
    • Preferred and Contracted Suppliers
    • ITS Purchasing Guidelines
    • Catering
    • Floral Request Guidelines
      Back
      • Floral Request Form
  • Payments
    Back
    • Paying for Goods or Services
    • Card Programs
      Back
      • Purchasing Card
        Back
        • Purchasing Card Policy
        • Authorized and Unauthorized Purchases
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      • Travel Card
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        • Travel Card Policy
        • Authorized and Unauthorized Purchases
        • Expensing Travel Card Purchases
        • Travel Card- Know Before You Go
      • Fuel Cards
      • Termination, Transfer, and Account Closure
      • Card Increase Form
      • FAQs
  • Travel
    Back
    • Booking Travel
      Back
      • Know Before You Go
      • Travel Management Companies
      • Travel Card
    • Preferred Suppliers
      Back
      • Charter Bus
      • Hotels
      • Rental Car
        Back
        • Enterprise and National
        • Hertz
    • Expenses
    • Travel and Business Expense Policy
    • Business Mileage Reimbursement
    • Travel FAQs
  • Contracts
    Back
    • The Contracting Process
  • Suppliers
    Back
    • Invoice Requirements
    • Prospective Suppliers
    • Supplier Diversity and Inclusion
  • Policies
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    • Ignite Training
    • Tax Manual
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