Know Before You Go

Travel Booking Considerations 

Employees are strongly encouraged to:

• Use University contracted suppliers, booking, and expense management tools when available.

• Use a University issued Travel Card for individual travel arrangements and during university business travel. See Travel Card for specific guidance regarding the proper use of the Travel Card. 

Travelers are responsible for understanding and adhering to specific restrictions imposed by the source funding the travel, and for complying with external reporting obligations. Speak to your URA for travel guidance related to sponsored programs.

Departmental policies or externally funded projects can be more restrictive than the University policy; however, they cannot be less restrictive under any circumstance.

Safety, Security, and Insurance

Anyone driving on behalf of the University must be authorized before any driving occurs. Authorized drivers and rental vehicles are fully insured through the University’s insurance portfolio and negotiated contracts with rental car suppliers. For more information, contact Risk and Compliance Services.

The University requires travelers to complete an Incident Report Form in the event of an emergency during domestic travel. Travelers are also required to report accidents, thefts, and other incidents that occur while traveling on university business to the proper authorities.

Authorized travelers participating in international travel are required to follow the Global Safety and Security Policy and register travel with the University’s security provider. International incidents should be reported via the university’s 24/7 Global Hotline. For more information, contact the Center for Global Engagement.