Our Approach

Baylor's Procurement and Payment Services team works to maximize the value Baylor receives from every dollar spent with outside vendors. Our goal for each purchase is the best overall value, which we define not by the lowest price alone but by the right balance of cost, quality, service, and terms that protect the University. We pursue that value primarily through competitively bid contracts and through payment methods that are secure and reduce fraud risk.

Strategic Sourcing

Baylor's strategic sourcing team identifies savings and cost-avoidance opportunities and coordinates planning across administrative and academic departments. We monitor University spend, market conditions, and industry developments, and we analyze aggregated spend across all departments and schools to find opportunities to consolidate purchasing and negotiate from a stronger position. We also engage departments and stakeholders to understand supplier performance, changing needs, and upcoming plans, so our sourcing decisions reflect University-wide priorities. The team is committed to continuous improvement through better information, planning, and data analysis.

Contract Administration

Baylor's Contract Administration team facilitates the review, negotiation, and execution of University contracts, protecting Baylor's interests while maintaining compliance with applicable laws, policies, and procedures. Working through the University's central purchasing authority, the team helps departments choose the right contracting method, routes agreements for approval, and manages renewals, amendments, and performance matters in partnership with our Category Managers. The team also stewards agreements in which the University receives payment, making sure revenue-generating relationships are structured to protect Baylor and advance its mission. The team works to reduce risk, eliminate duplicated effort, and build the trusted supplier relationships that let the University buy more efficiently over time.

Procurement Operations

The Procurement Operations team supports day-to-day campus purchasing and resolves questions and issues related to suppliers. Working directly with departments, the team clarifies requirements and can facilitate spot buys or urgent sourcing needs by gathering specifications and soliciting competitive bids from suppliers in our network.

Payment Services

The Payment Services team handles supplier registration, invoice and expense payments, payment methods, and compliance reporting, and manages the expense and reimbursement-audit processes. The team is committed to continuous improvement by expanding electronic billing, streamlining supplier payment enrollment so departments can do business more easily, and strengthening reporting for compliance and budget management.

Travel and Card Programs

The Travel and Card Programs team makes it easier for faculty and staff to make approved travel and low-dollar purchases while maintaining strong financial controls. The team administers the University's Purchasing Card and Travel Card programs and provides guidance on travel and entertainment spend, balancing convenience for cardholders with the oversight that safeguards University funds. Through clear policy, responsive support, and improving tools, the team helps the campus community transact quickly and confidently while upholding compliance and good stewardship.