Our Approach

Baylor's Procurement and Payment Services team is responsible for maximizing University funds spent with outside vendors. The University’s goal for each purchase is to obtain the best value possible. Baylor strives to procure most goods and services through the use of competitively bid contracts to achieve the best value, customer service, appropriate terms and conditions to properly protect the University and payment terms and methods which are secure and mitigate fraud risk.

Strategic Sourcing

Baylor's strategic sourcing team is here to identify savings and cost avoidance opportunities and coordinate strategic thinking among administrative and academic departments. Our team monitors University spend, market conditions, and industry developments. The team will leverage our data to understand aggregated spend across all University departments and schools to develop key insights which will allow the University to consolidate and leverage spend to obtain the best value. We engage with departments and key stakeholders to understand supplier performance, changing needs, and upcoming strategic plans to define University-wide best value. This team is dedicated to supporting campus needs and facilitating collaboration while being committed to continuous improvement through information gathering, strategic planning, and data analysis.

Operations

The Procurement Operations team supports day-to-day campus purchasing and addresses questions and issues related to suppliers. The team works collaboratively with customers to understand requirements and changing needs and also can help facilitate spot buys or immediate sourcing needs by collecting and understanding department requirements and soliciting suppliers within our network for bids of best value.

Payment Services

The Payment Services team is responsible for supplier registration and payments, expense payments, payment methods, and compliance reporting. This team manages the expense process as well as reimbursement audits. The group is also committed to continuous improvement and process efficiencies which include enrolling more suppliers in electronic billing, optimizing supplier enrollment in payment methods to make it easier for departments to do business, and improving available reporting for compliance and budget management.

We are excited to bring this coordinated and strategic approach in support of Baylor's mission and support to the great work of our students and departments!