Buying Goods or Services
Baylor Marketplace
Baylor Marketplace is the University's online catalog of preferred suppliers and contracted goods and services. Similar to other online shopping platforms, Marketplace makes it easy to find, compare, and purchase items from approved suppliers while ensuring compliance with University procurement requirements.
Benefits of using Baylor Marketplace include:
- Access to approved suppliers and contracted catalogs without obtaining quotes, completing supplier registration, or negotiating contracts
- Easy search and ordering of contracted products and services
- Pricing negotiated based on the University's purchasing volume
- Automatic routing of required approvals
- Electronic ordering and invoicing through Ignite
- Ongoing supplier performance management by Procurement and Payment Services
To access Marketplace, select Purchase Requisitions within the Procurement module in Ignite.
Other Preferred Suppliers and Strategic Contracts
Not all preferred suppliers and strategic contracts are available through Marketplace. Baylor maintains a variety of competitively sourced agreements that provide favorable pricing, terms, and service levels across many categories of spend.
If you do not find a supplier, product, or service in Marketplace, contact Procurement Services to determine whether a preferred supplier or existing contract is available.
Important: If using a strategic contract through a Non-Catalog Request, include the applicable agreement number to ensure contract pricing and terms are applied.
Competitive Bid Requirements
IWhen no preferred supplier or strategic contract exists for the required goods or services, competitive sourcing may be required.
Purchases Less Than $25,000
- Competitive quotes are generally not required
- No preferred supplier or strategic contract may be available for the purchase
- Pricing must be commercially reasonable
- A purchase order is required
Purchases Between $25,000 and $100,000
- Procurement Services must obtain three or more competitive quotes
- No preferred supplier or strategic contract may be available
- The requisition must clearly define the business need and specifications
- A purchase order is required
Purchases Greater Than $100,000
- A formal solicitation process is required
- Strategic Sourcing will manage the solicitation and evaluation process
Purchases may not be divided or split to avoid competitive bid requirements.
All purchases remain subject to Baylor's Procurement Policy. In the event of any conflict between these guidelines and University policy, the policy governs.
Procurement Cards
Baylor Procurement Cards (P-Cards and Department Cards) are University-liability credit cards issued to authorized employees for eligible business-related purchases. These cards provide an efficient payment method when a purchase is within program limits and the use of a purchase order is not practical.
Cardholders are responsible for:
- Using cards only for legitimate University business expenses
- Maintaining appropriate proof-of-purchase documentation
- Providing a clear business purpose for each transaction
- Reconciling transactions in Ignite Expense
Personal purchases are strictly prohibited. Misuse of a procurement card may result in disciplinary action, up to and including termination of employment.
For additional information, please refer to the Purchasing Card Policy.