Group Travel
Group travel is defined as 10 or more individuals, traveling to the same destination for the same business purpose.
For domestic travel:
- Contact a university preferred Travel Management Company (TMC) to obtain a quote for the trip. In the event a TMC cannot accommodate the travel needs, departments should work with Procurement and Payment Services to establish a direct bill relationship with the desired supplier.
- Submit a non-catalog services requisition in Ignite. Attach the quote/itinerary and traveler roster to the requisition.
- Payment Services will pay the chosen supplier identified on the approved purchase order (PO). Purchasing Card, Travel Card, or personal funds should not be used to pay for group travel arrangements (airfare, lodging, or charter bus transportation).
- Retain receipts/relevant documentation during the trip. Expense reports for Travel Card transactions can be submitted when incurred. Once the trip is complete, submit Expense Reports for personally paid expenses.
For international travel, reach out to the Center For Global Engagement.