Group Travel
Group travel is defined as 10 or more individuals, traveling to the same destination for the same business purpose.
For domestic travel, contact a university preferred Travel Management Company (TMC) to obtain a quote for the trip. In the event a TMC cannot accommodate the travel needs, departments should work with Procurement and Payment Services to establish a direct bill relationship with the desired supplier(s).
Purchasing Card, Travel Card, or personal funds should not be used to pay for group travel arrangements (airfare, lodging, or chartered transportation).
For international travel, reach out to the Center For Global Engagement.
Please note that when contracting with a supplier for group travel, individuals are prohibited from selecting suppliers solely based on personal frequent traveler membership, and from accruing points for the group booking (this includes airfare blocks and hotel room blocks). For any questions, please contact travel@baylor.edu.