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Baylor University
Procurement & Payment Services
  • About
    • Our Approach
    • Contact Us
  • Purchasing
    • Buying Goods or Services
    • Buy & Pay Guide
    • Preferred and Contracted Suppliers
    • ITS Purchasing Guidelines
    • Catering
    • Floral Request Guidelines
      • Floral Request Form
  • Payments
    • Paying for Goods or Services
    • Card Programs
      • Purchasing Card
      • Travel Card
      • Fuel Cards
      • Termination, Transfer, and Account Closure
      • Card Increase Form
      • FAQs
  • Travel
    • Booking Travel
      • Know Before You Go
      • Travel Management Companies
      • Travel Card
    • Preferred Suppliers
      • Charter Bus
      • Hotels
      • Rental Car
    • Expenses
    • Travel and Business Expense Policy
    • Business Mileage Reimbursement
    • Travel FAQs
  • Contracts
    • The Contracting Process
  • Suppliers
    • Invoice Requirements
    • Prospective Suppliers
    • Supplier Diversity and Inclusion
  • Policies
  • Resources
    • Forms
    • Ignite Training
    • Tax Manual
Baylor BU Procurement & Payment Services Travel Preferred Suppliers Rental Car
  • Booking Travel
  • Preferred Suppliers
    • Charter Bus
    • Hotels
    • Rental Car
      • Enterprise and National
      • Hertz
  • Expenses
  • Travel and Business Expense Policy
  • Business Mileage Reimbursement
  • Travel FAQs

Rental Car

A rental vehicle should be used if the overall cost is less expensive than reimbursing the traveler for personal vehicle use or if a Baylor-owned fleet vehicle is not available.

Only Baylor Approved Drivers are authorized to drive a Baylor-owned, leased, or rented vehicle. See Driving for Baylor for more information.

Preferred Rental Vehicle Providers

Enterprise and National
Hertz

Insurance

Domestic Travel

  • Collision Damage Coverage (DW/CDW/LDW) is provided at no additional charge for all business rentals
  • Liability Coverage is provided at no additional charge for all business rentals.
  • Optional Personal Accident Insurance (PAI) is not required.
  • Traveler may wish to purchase optional Personal Effects Cargo (PEC) coverage. PEC benefits apply to personal effects belonging to the vehicle renter. Baylor cannot cover the loss of personal items.
  • Optional Supplemental Liability Protection (SLP) is not required.
  • If travel is personal in nature, the traveler may wish to purchase optional insurance coverage (DW, PAI, PEC, or SLP).

For additional information regarding insurance coverage and related information, contact Risk Management at Risk@Baylor.edu.

International Travel

  • Traveler must purchase the maximum limits required by law in the country where travel is to take place for physical damage and liability. For more information on international travel, visit the Center for Global Engagement website.

Accidents

If the traveler has an accident, it must be reported to Risk Management as soon as possible. The Accident can be reported by email (Risk@Baylor.edu) or via the Incident Report Form.

When traveling on University business, employees are covered by Workers' Compensation Insurance. However, to protect the employee and his/her estate it is essential that evidence be presented that the travel was for University business, and evidence must exist in the University's records. 

Purchasing and Payment Services

One Bear Place #97084
Waco, TX 76798

(254) 710-1561
Procurement_Services@baylor.edu
Purchasing Card
Travel Card
Travel
Contracts
Suppliers
Baylor BU Procurement & Payment Services Travel Preferred Suppliers Rental Car
  • About
    Back
    • Our Approach
    • Contact Us
  • Purchasing
    Back
    • Buying Goods or Services
    • Buy & Pay Guide
    • Preferred and Contracted Suppliers
    • ITS Purchasing Guidelines
    • Catering
    • Floral Request Guidelines
      Back
      • Floral Request Form
  • Payments
    Back
    • Paying for Goods or Services
    • Card Programs
      Back
      • Purchasing Card
        Back
        • Purchasing Card Policy
        • Authorized and Unauthorized Purchases
        • Expensing P-Card Purchases
      • Travel Card
        Back
        • Travel Card Policy
        • Authorized and Unauthorized Purchases
        • Expensing Travel Card Purchases
        • Travel Card- Know Before You Go
      • Fuel Cards
      • Termination, Transfer, and Account Closure
      • Card Increase Form
      • FAQs
  • Travel
    Back
    • Booking Travel
      Back
      • Know Before You Go
      • Travel Management Companies
      • Travel Card
    • Preferred Suppliers
      Back
      • Charter Bus
      • Hotels
      • Rental Car
        Back
        • Enterprise and National
        • Hertz
    • Expenses
    • Travel and Business Expense Policy
    • Business Mileage Reimbursement
    • Travel FAQs
  • Contracts
    Back
    • The Contracting Process
  • Suppliers
    Back
    • Invoice Requirements
    • Prospective Suppliers
    • Supplier Diversity and Inclusion
  • Policies
  • Resources
    Back
    • Forms
    • Ignite Training
    • Tax Manual
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