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Procurement & Payment Services
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Baylor BU Procurement & Payment Services Payments Card Programs Travel Card Authorized and Unauthorized Purchases
  • Paying for Goods or Services
  • Card Programs
    • Purchasing Card
    • Travel Card
      • Travel Card Policy
      • Authorized and Unauthorized Purchases
      • Expensing Travel Card Purchases
      • Travel Card- Know Before You Go
    • Fuel Cards
    • Termination, Transfer, and Account Closure
    • Card Increase Form
    • FAQs

Authorized and Unauthorized Purchases

The Travel Card is intended to facilitate individual travel and business entertainment expenses. The Travel Card is not intended to replace or bypass the Purchase Order process in Ignite Marketplace for group travel expenses. Cardholders should contact Procurement and Payment Services with any questions related to approved suppliers and appropriate payment methods.

Authorized Uses

Examples of allowable Travel Card uses include:

  1. Airfare
  2. Hotels
  3. Conference Registration
  4. Car Rental
  5. Ground Transportation
  6. Meals
  7. Business Meals/Entertainment
  8. Other business expenses such as parking, tolls, internet access, and office supplies that are needed for conducting University business while in travel status

Unauthorized Uses

The below is a non-exhaustive list, but is intended to serve as a guide for those purchases that are unallowable on the Travel Card and will not be reimbursed:

  1. Alcoholic beverages
  2. Charitable contributions
  3. Childcare
  4. Clothing and toiletries
  5. Expenses related to normal commute
  6. Fines, credit card interest, late fees, etc.
  7. House sitting expenses
  8. Luggage/briefcases
  9. Memberships for reward clubs or airline clubs
  10. Optional trip insurances
  11. Parking/speeding tickets/citations
  12. Personal insurance
  13. Personal mobile phone, including accessories (e.g., chargers, etc.)
  14. Personal vehicle expenses including gasoline, maintenance, or emergency repair
  15. Pet Care
  16. Personal Expenses
  17. Professional or contracted services
  18. Relocation expenses
  19. Salon and spa services

Purchases made directly from the University are unallowable, e.g. event tickets, Campus Rec activities, Mayborn Museum, University sponsored conference registration, etc. If purchasing from the University, an Intercompany funds transfer must be requested.

Purchasing and Payment Services

One Bear Place #97084
Waco, TX 76798

(254) 710-1561
Procurement_Services@baylor.edu
Purchasing Card
Travel Card
Travel
Contracts
Suppliers
Baylor BU Procurement & Payment Services Payments Card Programs Travel Card Authorized and Unauthorized Purchases
  • About
    Back
    • Our Approach
    • Contact Us
  • Purchasing
    Back
    • Buying Goods or Services
    • Buy & Pay Guide
    • Preferred and Contracted Suppliers
    • ITS Purchasing Guidelines
    • Catering
    • Floral Request Guidelines
      Back
      • Floral Request Form
  • Payments
    Back
    • Paying for Goods or Services
    • Card Programs
      Back
      • Purchasing Card
        Back
        • Purchasing Card Policy
        • Authorized and Unauthorized Purchases
        • Expensing P-Card Purchases
      • Travel Card
        Back
        • Travel Card Policy
        • Authorized and Unauthorized Purchases
        • Expensing Travel Card Purchases
        • Travel Card- Know Before You Go
      • Fuel Cards
      • Termination, Transfer, and Account Closure
      • Card Increase Form
      • FAQs
  • Travel
    Back
    • Booking Travel
      Back
      • Know Before You Go
      • Travel Management Companies
      • Travel Card
    • Preferred Suppliers
      Back
      • Charter Bus
      • Hotels
      • Rental Car
        Back
        • Enterprise and National
        • Hertz
    • Expenses
    • Travel and Business Expense Policy
    • Business Mileage Reimbursement
    • Travel FAQs
  • Contracts
    Back
    • The Contracting Process
  • Suppliers
    Back
    • Invoice Requirements
    • Prospective Suppliers
    • Supplier Diversity and Inclusion
  • Policies
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