Authorized and Unauthorized Purchases
The Travel Card is intended to facilitate individual travel and business entertainment expenses. The Travel Card is not intended to replace or bypass the Purchase Order process in Ignite Marketplace for group travel expenses. Cardholders should contact Procurement and Payment Services with any questions related to approved suppliers and appropriate payment methods.
Authorized Uses
Examples of allowable Travel Card uses include:
- Airfare
- Hotels
- Conference Registration
- Car Rental
- Ground Transportation
- Meals
- Business Meals/Entertainment
- Other business expenses such as parking, tolls, internet access, and office supplies that are needed for conducting University business while in travel status
Unauthorized Uses
The below is a non-exhaustive list, but is intended to serve as a guide for those purchases that are unallowable on the Travel Card and will not be reimbursed:
- Alcoholic beverages
- Charitable contributions
- Childcare
- Clothing and toiletries
- Expenses related to normal commute
- Fines, credit card interest, late fees, etc.
- House sitting expenses
- Luggage/briefcases
- Memberships for reward clubs or airline clubs
- Optional trip insurances
- Parking/speeding tickets/citations
- Personal insurance
- Personal mobile phone, including accessories (e.g., chargers, etc.)
- Personal vehicle expenses including gasoline, maintenance, or emergency repair
- Pet Care
- Personal Expenses
- Professional or contracted services
- Relocation expenses
- Salon and spa services
Purchases made directly from the University are unallowable, e.g. event tickets, Campus Rec activities, Mayborn Museum, University sponsored conference registration, etc. If purchasing from the University, an Intercompany funds transfer must be requested.