Booking Travel
The business travel process is a collaboration between travelers, their departments, suppliers and partners, and Procurement and Payment Services.
Booking Individual Travel
For employees:
- Submit a Travel Authorization request for your department to pre-approve the trip. While departments may have unique internal authorization processes, it is recommended that employees use the Authorization Request in Ignite Expenses. This enables the approved authorization to be attached to the expense report for the travel occurrence. Authorizations are required for:
- International travel
- Trip total of $1500 or greater
- Travel funded by sponsored programs (e.g., grant, federal subsidies, etc.)
It is recommended that travelers obtain Line Manager approval prior to booking any other trip.
- Book travel with a preferred Travel Management Company (TMC). A university-issued Travel Card is the preferred payment method for individual business travel expenses.
- Retain receipts/relevant documentation during the trip. Expense reports for Travel Card transactions can be submitted in Ignite Expenses as they are incurred. Once the trip is complete, submit expense reports for personally paid expenses for reimbursement.
All travel bookings and expenses must comply with the Travel and Business Expense Policy.
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