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Baylor University
Procurement & Payment Services
  • About
    • Our Approach
    • Contact Us
  • Purchasing
    • Buying Goods or Services
    • Buy & Pay Guide
    • Preferred and Contracted Suppliers
    • ITS Purchasing Guidelines
    • Catering
    • Floral Request Guidelines
      • Floral Request Form
  • Payments
    • Paying for Goods or Services
    • Card Programs
      • Purchasing Card
      • Travel Card
      • Fuel Cards
      • Termination, Transfer, and Account Closure
      • Card Increase Form
      • FAQs
  • Travel
    • Booking Travel
      • Know Before You Go
      • Travel Management Companies
      • Travel Card
    • Preferred Suppliers
      • Charter Bus
      • Hotels
      • Rental Car
    • Expenses
    • Travel and Business Expense Policy
    • Business Mileage Reimbursement
    • Travel FAQs
  • Contracts
    • The Contracting Process
  • Suppliers
    • Invoice Requirements
    • Prospective Suppliers
    • Supplier Diversity and Inclusion
  • Policies
  • Resources
    • Forms
    • Ignite Training
    • Tax Manual
Baylor BU Procurement & Payment Services Travel Booking Travel
  • Booking Travel
    • Know Before You Go
    • Travel Management Companies
    • Travel Card
  • Preferred Suppliers
  • Expenses
  • Travel and Business Expense Policy
  • Business Mileage Reimbursement
  • Travel FAQs

Booking Travel

The travel process is a collaboration between travelers, their departments, suppliers and partners, and Procurement and Payment Services. 

For Individual Travel

For employees:

  1. Submit an Authorization Request in Ignite, for your Line Manager to authorize your trip.

  2. Book trip with a Baylor Travel Management Company (TMC), submitting a completed
    Travel Agency Authorization Form.

  3. Retain receipts/relevant documentation during the trip. Expense reports for Travel Card expenses can be submitted when incurred. Once the trip is complete, submit Expense Reports in Ignite for personally paid expenses. 

For Group Travel

Group travel is defined as 10 or more individuals, traveling to the same destination for the same business purpose. 

For international travel, reach out to the Center For Global Engagement. 

For domestic travel:

  1. Contact a Baylor Travel Management Company (TMC) to obtain a quote for the trip. In the event a Baylor TMC cannot accommodate the travel needs, departments should work with Procurement and Payment Services to establish a direct bill relationship with the desired supplier.

  2. Submit a non-catalog services requisition in Ignite. Attach the quote/itinerary and traveler roster to the requisition.

  3. Baylor Payment Services will pay the Baylor TMC or chosen supplier identified on the approved purchase order. Purchasing Card, Travel Card, or personal funds should not be used to pay for group travel arrangements. 

  4. Retain receipts/relevant documentation during the trip. Expense reports for Travel Card expenses can be submitted when incurred. Once the trip is complete, submit Expense Reports for personally paid expenses.  Please note, travel arrangements coordinated by Baylor TMCs are automatically reconciled by Payment Services.

Purchasing and Payment Services

One Bear Place #97084
Waco, TX 76798

(254) 710-1561
Procurement_Services@baylor.edu
Purchasing Card
Travel Card
Travel
Contracts
Suppliers
Baylor BU Procurement & Payment Services Travel Booking Travel
  • About
    Back
    • Our Approach
    • Contact Us
  • Purchasing
    Back
    • Buying Goods or Services
    • Buy & Pay Guide
    • Preferred and Contracted Suppliers
    • ITS Purchasing Guidelines
    • Catering
    • Floral Request Guidelines
      Back
      • Floral Request Form
  • Payments
    Back
    • Paying for Goods or Services
    • Card Programs
      Back
      • Purchasing Card
        Back
        • Purchasing Card Policy
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        • Travel Card Policy
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        • Expensing Travel Card Purchases
        • Travel Card- Know Before You Go
      • Fuel Cards
      • Termination, Transfer, and Account Closure
      • Card Increase Form
      • FAQs
  • Travel
    Back
    • Booking Travel
      Back
      • Know Before You Go
      • Travel Management Companies
      • Travel Card
    • Preferred Suppliers
      Back
      • Charter Bus
      • Hotels
      • Rental Car
        Back
        • Enterprise and National
        • Hertz
    • Expenses
    • Travel and Business Expense Policy
    • Business Mileage Reimbursement
    • Travel FAQs
  • Contracts
    Back
    • The Contracting Process
  • Suppliers
    Back
    • Invoice Requirements
    • Prospective Suppliers
    • Supplier Diversity and Inclusion
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