Booking Travel

The travel process is a collaboration between travelers, their departments, suppliers and partners, and Procurement and Payment Services. 

For Individual Travel

For employees:

1. Submit an Authorization Request in Ignite, for your Line Manager to approve the trip.

2. Book travel with a Baylor Travel Management Company (TMC), submitting a completed
   Travel Agency Authorization Form.

3. Retain receipts/relevant documentation during the trip. Expense reports for Travel Card expenses can be submitted when incurred. Once the trip is complete, submit Expense Reports in Ignite for personally paid expenses. 

For Group Travel

Group travel is defined as 10 or more individuals, traveling to the same destination for the same business purpose. 

For international travel, reach out to the Center For Global Engagement. 

For domestic travel:

1. Contact a Baylor Travel Management Company (TMC) to obtain a quote for the trip. In the event a Baylor TMC cannot accommodate the travel needs, departments should work with Procurement and Payment Services to establish a direct bill relationship with the desired supplier.

2. Submit a non-catalog services requisition in Ignite. Attach the quote/itinerary and traveler roster to the requisition.

3. Baylor Payment Services will pay the Baylor TMC or chosen supplier identified on the approved purchase order. Purchasing Card, Travel Card, or personal funds should not be used to pay for group travel arrangements. 

4. Retain receipts/relevant documentation during the trip. Expense reports for Travel Card expenses can be submitted when incurred. Once the trip is complete, submit Expense Reports for personally paid expenses.  Please note, travel arrangements coordinated by Baylor TMCs are automatically reconciled by Payment Services.