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Baylor University
Procurement & Payment Services
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      • Floral Request Form
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      • Purchasing Card
      • Travel Card
      • Fuel Cards
      • Termination, Transfer, and Account Closure
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    • Booking Travel
      • Know Before You Go
      • Travel Management Companies
      • Travel Card
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Baylor BU Procurement & Payment Services Payments Card Programs Travel Card
  • Paying for Goods or Services
  • Card Programs
    • Purchasing Card
    • Travel Card
      • Travel Card Policy
      • Authorized and Unauthorized Purchases
      • Expensing Travel Card Purchases
      • Travel Card- Know Before You Go
    • Fuel Cards
    • Termination, Transfer, and Account Closure
    • Card Increase Form
    • FAQs

Travel Card

The Travel Card is issued to authorized individuals to purchase domestic and international business travel, and business entertainment good and services.

 

Eligibility

University employees are eligible for a Travel Card provided they meet the following criteria:

  1. Full-time, active employment status in good standing with the University
  2. Complete the application, with approvals by the Line Manager and Business Officer
  3. Review the policy, user agreement, and expense materials
  4. Complete trainings/assessments as required

Individuals who do not meet the above criteria are not eligible for a Travel Card. Employees who have had a card revoked or who have defaulted on card payments are not eligible to reapply for a Travel Card.

Application

To begin the application process, employees must complete JP Morgan's online application and route approval to their Line Manager. There are three application links depending on the employee's desired card limit. 

Level Name Description Limit Application Link
1 Infrequent Travel 1-2 times/year $2,500 Application- $2500 Limit
2 Moderate Travel  3-10 times/year $5,000 Application- $5000 Limit
3 Frequent Travel 11+ times/year $10,000 Application- $10000 Limit

For additional information or assistance with the online application, please reference the below job aid or email purchasing_card@baylor.edu. 

Online Application Job Aid

After all approvals are received, the applicant will be forwarded training information and a card user agreement to review.

Cardholder Responsibilities

Cardholders are responsible for all charges made on the Travel Card. The Cardholder that completes an approved application and receives their name embossed on the card is the only authorized user. Cardholders may initiate transactions on behalf of others in his/her department; however, Cardholders are responsible for purchasing only eligible travel goods and services; obtaining required documentation; and ensuring charges to restricted funds follow the terms and/or conditions of the fund. Cardholders with questions about whether certain expenditures are allowed on sponsored projects or restricted funds must contact their University Research Administrator (URA) or dean’s office. Only eligible business travel and entertainment expenses may be charged; personal purchases are strictly prohibited. All transactions must be supported by a detailed business purpose and complete documentation. Cardholders must ensure all transactions are familiar and reasonable, perform a detailed review or delegate detailed review to a designee, and submit all documentation in Ignite Expense for reconciliation. 

The Cardholder must pay the monthly statement balance in full by the due date specified by the Issuing Bank. The University will reimburse employees in a timely manner for approved, allowable transactions upon receipt of complete and proper documentation in Ignite Expense. The Cardholder agrees to use such reimbursement to pay the balance of the Travel Card. The University does not directly pay Travel Card statements for University employees.

Purchasing and Payment Services

One Bear Place #97084
Waco, TX 76798

(254) 710-1561
Procurement_Services@baylor.edu
Purchasing Card
Travel Card
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Suppliers
Baylor BU Procurement & Payment Services Payments Card Programs Travel Card
  • About
    Back
    • Our Approach
    • Contact Us
  • Purchasing
    Back
    • Buying Goods or Services
    • Buy & Pay Guide
    • Preferred and Contracted Suppliers
    • ITS Purchasing Guidelines
    • Catering
    • Floral Request Guidelines
      Back
      • Floral Request Form
  • Payments
    Back
    • Paying for Goods or Services
    • Card Programs
      Back
      • Purchasing Card
        Back
        • Purchasing Card Policy
        • Authorized and Unauthorized Purchases
        • Expensing P-Card Purchases
      • Travel Card
        Back
        • Travel Card Policy
        • Authorized and Unauthorized Purchases
        • Expensing Travel Card Purchases
        • Travel Card- Know Before You Go
      • Fuel Cards
      • Termination, Transfer, and Account Closure
      • Card Increase Form
      • FAQs
  • Travel
    Back
    • Booking Travel
      Back
      • Know Before You Go
      • Travel Management Companies
      • Travel Card
    • Preferred Suppliers
      Back
      • Charter Bus
      • Hotels
      • Rental Car
        Back
        • Enterprise and National
        • Hertz
    • Expenses
    • Travel and Business Expense Policy
    • Business Mileage Reimbursement
    • Travel FAQs
  • Contracts
    Back
    • The Contracting Process
  • Suppliers
    Back
    • Invoice Requirements
    • Prospective Suppliers
    • Supplier Diversity and Inclusion
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