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Procurement & Payment Services
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      • Purchasing Card
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Baylor BU Procurement & Payment Services Payments Card Programs Travel Card
  • Paying for Goods or Services
  • Card Programs
    • Purchasing Card
    • Travel Card
      • Travel Card Policy
      • Authorized and Unauthorized Purchases
      • Expensing Travel Card Purchases
      • PaymentNet User Guide
      • Travel Card- Know Before You Go
    • Fleet Cards
    • Termination, Transfer, and Account Closure
    • Card Increase Form
    • Foreign Supplier Purchase Request Form
    • FAQs

Travel Card

The university-issued Travel Card is the preferred payment method for faculty and staff to purchase domestic and international business travel, and business entertainment goods and services.

Benefits of Use

Applying for and using a Travel Card:

  • Does not impact an employee's personal credit.
  • Does not impact an employee's finances- travel paid with a personal card cannot be reimbursed until after a trip takes place. 
  • Allows for immediate reconciliation and reimbursement. Travel Card transactions flow into Ignite automatically and are available to reconcile within 2-3 business days of the purchase post date.
  • Allows for consolidated travel spend data, allowing Procurement to negotiate more favorable rates, discounts, and inclusions with travel suppliers.

Eligibility

University employees are eligible for a Travel Card provided they meet the following criteria:

  1. Full-time, active employment status in good standing with the University
  2. Complete the application, with approvals by the Line Manager and Business Officer
  3. Review the policy, user agreement, and expense materials
  4. Complete trainings/assessments as required

Individuals who do not meet the above criteria are not eligible for a Travel Card. Employees who have had a card revoked or who have defaulted on card payments are not eligible to reapply for a Travel Card.

Application

To begin the application process, employees must complete JP Morgan's online application and route approval to their Line Manager. There are three application links depending on the employee's desired card limit. 

LevelNameDescriptionLimitApplication Link
1Infrequent Travel1-2 times/year$2,500Application- $2500 Limit
2Moderate Travel 3-10 times/year$5,000Application- $5000 Limit
3Frequent Travel11+ times/year$10,000Application- $10000 Limit

For additional information or assistance with the online application, please reference the below job aid or email purchasing_card@baylor.edu. 

Online Application Job Aid

After all approvals are received, the applicant will be forwarded training information and a card user agreement to review.

Cardholder Responsibilities

  • Cardholders are responsible for all charges made on the Travel Card. 
  • The Cardholder that completes an approved application and receives their name embossed on the card is the only authorized user. 
  • Cardholders may initiate transactions on behalf of others in his/her department; however, Cardholders are responsible for purchasing only eligible travel goods and services; obtaining required documentation; and ensuring charges to restricted funds follow the terms and/or conditions of the fund. 
  • Cardholders with questions about whether certain expenditures are allowed on sponsored projects or restricted funds must contact their University Research Administrator (URA) or dean’s office. 
  • Only eligible business travel and entertainment expenses may be charged; personal purchases are strictly prohibited. 
  • All transactions must be supported by a detailed business purpose and complete documentation. 
  • Cardholders must ensure all transactions are familiar and reasonable, perform a detailed review or delegate detailed review to a designee, and submit all documentation in Ignite Expense for reconciliation. 
  • The Cardholder must pay the monthly statement balance in full by the due date specified by the Issuing Bank. The University will reimburse employees in a timely manner for approved, allowable transactions upon receipt of complete and proper documentation in Ignite Expense. The Cardholder agrees to use such reimbursement to pay the balance of the Travel Card. The University does not directly pay Travel Card statements for University employees.

Procurement & Payment Services

One Bear Place #97084
Waco, TX 76798

Procurement_Services@baylor.edu
(254) 710-1561
Purchasing Card
Travel Card
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Baylor BU Procurement & Payment Services Payments Card Programs Travel Card
  • About
    Back
    • Our Approach
    • Our Team
  • Purchasing
    Back
    • Buying Goods or Services
    • Buy & Pay Guide
    • ITS Purchasing Guidelines
    • Catering
    • Floral Request Guidelines
      Back
      • Floral Request Form
  • Payments
    Back
    • Paying for Goods or Services
    • Card Programs
      Back
      • Purchasing Card
        Back
        • Purchasing Card Policy
        • Authorized and Unauthorized Purchases
        • Expensing P-Card Purchases
      • Travel Card
        Back
        • Travel Card Policy
        • Authorized and Unauthorized Purchases
        • Expensing Travel Card Purchases
        • PaymentNet User Guide
        • Travel Card- Know Before You Go
      • Fleet Cards
      • Termination, Transfer, and Account Closure
      • Card Increase Form
      • Foreign Supplier Purchase Request Form
      • FAQs
  • Travel
    Back
    • Travel and Business Expense Policy
    • Booking Travel
      Back
      • Travel Management Companies
        Back
        • Collegiate Travel Planners (CTP)
          Back
          • Booking Fees
          • Job Aids
        • Anthony Travel (Athletics)
      • Preferred Suppliers
        Back
        • Charter Bus
        • Rental Car
        • Waco Hotel Program
        • Dallas Hotel Program
      • Travel Card
      • Group Travel
    • Expenses
    • 2025 Travel Supplier Expo
    • Business Mileage Reimbursement
    • Visitor Resources
  • Contracts
    Back
    • The Contracting Process
  • Suppliers
    Back
    • Invoice Requirements
    • Prospective Suppliers
    • Preferred Suppliers
    • Standard PO Terms and Conditions
    • Supplier Diversity and Inclusion
  • Resources
    Back
    • Policies
    • Forms
    • Ignite Training
    • Tax Manual
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