Invoice Requirements

Baylor university will only accept invoices directly from suppliers without pre-approved exception Payment Services. Supplier should email invoices to Accounts_Payable@baylor.edu email address. The university will not accept supplier statements or copies of purchase orders as substitutions for a supplier invoice.

All supplier invoices must contain the following:

• Purchase Order number
• Shipping address
• Remit-to address
• Invoice number
• Invoice date
• Baylor contact
• Separate line item charges and brief description for each item as listed on the Purchase Order
• Sales tax when applicable
• Clearly marked invoice total

Rejected Invoices

Invoices which do not meet the outlined invoice requirements above will be rejected for non-compliance. It is the supplier's responsibility to re‐submit the invoice with proper information in a timely manner. Upon receipt of a corrected invoice, a new due date will be calculated. Payments will not be issued based on statements.