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Procurement & Payment Services
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Baylor BU Procurement & Payment Services Suppliers Invoice Requirements
  • Invoice Requirements
  • Prospective Suppliers
  • Supplier Diversity and Inclusion

Invoice Requirements

Baylor university will only accept invoices directly from suppliers without pre-approved exception Payment Services. Supplier should email invoices to Accounts_Payable@baylor.edu email address. The university will not accept supplier statements or copies of purchase orders as substitutions for a supplier invoice.

All supplier invoices must contain the following:

  • Purchase Order number

  • Shipping address

  • Remit-to address

  • Invoice number

  • Invoice date

  • Baylor contact 

  • Separate line item charges and brief description for each item as listed on the Purchase Order

  • Sales tax when applicable

  • Clearly marked invoice total

Rejected Invoices

Invoices which do not meet the outlined invoice requirements above will be rejected for non-compliance. It is the supplier's responsibility to re‐submit the invoice with proper information in a timely manner. Upon receipt of a corrected invoice, a new due date will be calculated. Payments will not be issued based on statements.

Purchasing and Payment Services

One Bear Place #97084
Waco, TX 76798

(254) 710-1561
Procurement_Services@baylor.edu
Purchasing Card
Travel Card
Travel
Contracts
Suppliers
Baylor BU Procurement & Payment Services Suppliers Invoice Requirements
  • About
    Back
    • Our Approach
    • Contact Us
  • Purchasing
    Back
    • Buying Goods or Services
    • Buy & Pay Guide
    • Preferred and Contracted Suppliers
    • ITS Purchasing Guidelines
    • Catering
    • Floral Request Guidelines
      Back
      • Floral Request Form
  • Payments
    Back
    • Paying for Goods or Services
    • Card Programs
      Back
      • Purchasing Card
        Back
        • Purchasing Card Policy
        • Authorized and Unauthorized Purchases
        • Expensing P-Card Purchases
      • Travel Card
        Back
        • Travel Card Policy
        • Authorized and Unauthorized Purchases
        • Expensing Travel Card Purchases
        • Travel Card- Know Before You Go
      • Fuel Cards
      • Termination, Transfer, and Account Closure
      • Card Increase Form
      • FAQs
  • Travel
    Back
    • Booking Travel
      Back
      • Know Before You Go
      • Travel Management Companies
      • Travel Card
    • Preferred Suppliers
      Back
      • Charter Bus
      • Hotels
      • Rental Car
        Back
        • Enterprise and National
        • Hertz
    • Expenses
    • Travel and Business Expense Policy
    • Business Mileage Reimbursement
    • Travel FAQs
  • Contracts
    Back
    • The Contracting Process
  • Suppliers
    Back
    • Invoice Requirements
    • Prospective Suppliers
    • Supplier Diversity and Inclusion
  • Policies
  • Resources
    Back
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    • Ignite Training
    • Tax Manual
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