Charter Bus

Charter Bus Master Agreements

Baylor University has entered into master agreements with the following companies for group travel. Reservations can be made by contacting the individuals listed below and requesting a travel confirmation. The confirmation provided must reference the university master agreement. The reservation will NOT need to be put in TCM, but will need to be processed via Ignite Requisition with final approval from Procurement Services.

• Star Shuttle & Charter: Melanie Camarillo (melanie.camarillo@starshuttle.com)
• Echo Transportation: Sales Department (sales@echoafc.com)
• Roadrunner Charters: Donna Maynes (donna@roadrunnercharters.com) or Sophia Martinez (sophia@roadrunnercharters.com)

IMPORTANT: Please ensure that NO terms and conditions are attached to the confirmation that the charter companies send (the confirmation should only contain dates of travel, price, and location of pick up/drop off, and reference the university master agreement). If the charter company sends a confirmation containing any additional terms and conditions, please notify Procurement Services before proceeding. Reservations should only be made through the contact persons designated for each company as they are familiar with the procedure for the university master agreement.

Other Charter Bus Reservations

When a department or organization is unable to secure a charter bus through a master agreement above, the following procedure should be followed:

1. Choose an operator that has been Department of Defense (DOD) approved: Department of Defense's Approved Carrier List.
   1. Considering an operator that is not on this list will require review by Risk Management to ensure compliance with university insurance requirements.
2. Provide the supplier with as much notice as possible and provide complete trip information, including dates, itinerary, times for pickup, etc.
3. Based upon information provided to them, the charter bus company will provide price and availability. NOTE: Contract prices do vary from company to company, so it may be appropriate to obtain multiple quotes.
4. Contracts associated with the trip will need to go through the standard contract review process prior to acceptance of the charter company's quote.
5. Once the contract has been executed, the department will enter a Requisition, and Procurement Services will send a Purchase Order to the selected supplier.