New Travel and Business Expense Policy, Effective October 1

Procurement and Payment Services has finalized a new Travel and Business Expense Policy, to consolidate, formalize, and expand on current travel and expense guidelines. The new policy will be effective on October 1.

Changes in the policy include:

• Redefining group travel 
• Outlining requirements for travel authorizations 
• Encouraging use of the University’s Travel Management Company for individual and group travel arrangements 
• Encouraging use of a Baylor-issued Travel Card for individual travel expenses. Expenses on other forms of payment will not be reimbursed until after trip completion.
• Allowing for next class of service upgrades for airfare, TSA pre-check, and Global Entry Programs with prior Business Officer approval
• Prohibiting non-conventional lodging 
• Increasing meal per diem 
• Increasing the threshold for receipt documentation 
• Adjusting documentation requirement for personal vehicle mileage 

Live trainings on the Travel and Business Expense Policy will be offered on Tuesday September 27, Thursday September 29, and Wednesday October 5. Registration for the trainings is available in Ignite by going to the Learning tile and searching for the training offering.

For any questions, please contact Procurement_Services@baylor.edu.