P2P Wins: Research Equipment Negotiations

Procurement recently received a requisition for a high‑precision analytical instrument, quoted at over $160,000. Procurement was not included early in the sourcing process, and no alternative suppliers had initially been explored. Although the requestor and the preferred supplier characterized the equipment as sole‑source, Procurement performed a market analysis and identified additional providers offering comparable instruments.

Competitive quotes were obtained from three suppliers, with the original vendor ultimately offering the most favorable proposal. Procurement then re‑engaged the supplier and negotiated a 3% discount, yielding approximately $5,000 in savings.

What can P2P do for you? Email procurement_services@baylor.edu.